konbine: organize

zondag 5 januari 2014

Organize or clean your downloads folder

My downloads folder is always a mess and I got fed up with it, I have wrote in a script that will clean up my downloads folder.

First I created a few folders in the downloads folder:

DL-Compressed
DL-Firmware
DL-Programs
DL-Android
DL-Documents
DL-media

After this I created a bash script:

# Move Wetransfer files to tje picure folder

mv ~/Downloads/wetransfer* ~/Pictures/Wetransfer

# Move all Airdroid Files to the DL-Airdroid folder

mv ~/Downloads/Files_downloaded_by_AirDroid* ~/Downloads/DL-Airdroid/

# Move all porn to DL-Media

mv ~/Downloads/*.jpg ~/Downloads/DL-media/

mv ~/Downloads/*.JPG ~/Downloads/DL-media/

mv ~/Downloads/*.png ~/Downloads/DL-media/

mv ~/Downloads/*.PNG ~/Downloads/DL-media/

mv ~/Downloads/*.mov ~/Downloads/DL-media/

mv ~/Downloads/*.MOV ~/Downloads/DL-media/

mv ~/Downloads/*.bmp ~/Downloads/DL-media/

mv ~/Downloads/*.BMP ~/Downloads/DL-media/

mv ~/Downloads/*.jpeg ~/Downloads/DL-media/

mv ~/Downloads/*.JPEG ~/Downloads/DL-media/

mv ~/Downloads/*.gif ~/Downloads/DL-media/

mv ~/Downloads/*.GIF ~/Downloads/DL-media/

mv ~/Downloads/*.tif ~/Downloads/DL-media/

mv ~/Downloads/*.TIF ~/Downloads/DL-media/

# move al compressed files to DL-Compressed folder

mv ~/Downloads/*.zip ~/Downloads/DL-Compressed/

mv ~/Downloads/*.ZIP ~/Downloads/DL-Compressed/

mv ~/Downloads/*.rar ~/Downloads/DL-Compressed/

mv ~/Downloads/*.RAR ~/Downloads/DL-Compressed/

mv ~/Downloads/*.jar ~/Downloads/DL-Compressed/

mv ~/Downloads/*.JAR ~/Downloads/DL-Compressed/

mv ~/Downloads/*.7z ~/Downloads/DL-Compressed/

mv ~/Downloads/*.7Z ~/Downloads/DL-Compressed/

mv ~/Downloads/*.tgz ~/Downloads/DL-Compressed/

mv ~/Downloads/*.TGZ ~/Downloads/DL-Compressed/

# Move all installers to DL-Programs

mv ~/Downloads/*.dmg ~/Downloads/DL-Programs/

mv ~/Downloads/*.DMG ~/Downloads/DL-Programs/

mv ~/Downloads/*.pkg ~/Downloads/DL-Programs/

mv ~/Downloads/*.prefPane ~/Downloads/DL-Programs/

# Split up all the documents

mv ~/Downloads/*.pdf ~/Downloads/DL-Documenten/DL-PDF/

mv ~/Downloads/*.PDF ~/Downloads/DL-Documenten/DL-PDF/

mv ~/Downloads/*.txt ~/Downloads/DL-Documenten/DL-TXT/

mv ~/Downloads/*.TXT ~/Downloads/DL-Documenten/DL-TXT/

mv ~/Downloads/*.csv ~/Downloads/DL-Documenten/DL-TXT/

mv ~/Downloads/*.CSV ~/Downloads/DL-Documenten/DL-TXT/

mv ~/Downloads/*.htm ~/Downloads/DL-Documenten/DL-TXT/

mv ~/Downloads/*.html ~/Downloads/DL-Documenten/DL-TXT/

mv ~/Downloads/*.HTM ~/Downloads/DL-Documenten/DL-TXT/

mv ~/Downloads/*.HTML ~/Downloads/DL-Documenten/DL-TXT/

mv ~/Downloads/*.cfg ~/Downloads/DL-Documenten/DL-TXT/

mv ~/Downloads/*.CFG ~/Downloads/DL-Documenten/DL-TXT/

mv ~/Downloads/*.tpl ~/Downloads/DL-Documenten/DL-TXT/

mv ~/Downloads/*.TPL ~/Downloads/DL-Documenten/DL-TXT/

mv ~/Downloads/*.doc ~/Downloads/DL-Documenten/DL-Docs/

mv ~/Downloads/*.docx ~/Downloads/DL-Documenten/DL-Docs/

mv ~/Downloads/*.DOC ~/Downloads/DL-Documenten/DL-Docs/

mv ~/Downloads/*.DOCX ~/Downloads/DL-Documenten/Docs/

# Remove windows stuff

rm ~/Downloads/*.exe

rm ~/Downloads/*.EXE

# Verwijderen van overbodige folders (alle niet DL- folders)

find ~/Downloads/. -type d -not -name 'DL-*' -print0 | xargs -0 rm -R

# Remove files from Compressed after 30 days.

find ~/Downloads/DL-Compressed/* -mtime +30 -exec rm {} \;

Now i added the file to the crontab

Create a file called crontab.txt

fill it up with:

15 * * * * ~/scripts/download.sh &> /dev/null

Now put it in the crontab:

crontab crontab.txt

Check your crontabs with:

crontab -l

Clear your crontabs with:

crontab -r

Make things easier for me

I have a somewhat demanding job, a lott of things running in the same time. I can manage to do 50 todo's in comfortable way, but with just a little more todo's it becomes a mess.

What are my main problems?

keep track of all my todo's without forgetting the (for me) unimportant stuff
getting new todo's in the system
organizing my todo's
organizing my notes that belong to the todo's

Keeping track in of all the todo's is just a simple solution, just do it:

Every morning read your mail, add the todo's to your list
Close your mailbox
Review your todo list
Make a short-list for that morning
Start to work

After lunch, the same thing.

How do I deal with this mail every day.

1. I use Apple's mail.app and I've set-up this system:

INBOX - all unread mail
Answer - These mails need an answer
Follow Up - Answered them of just information I need to follow up on.
Today - Need answering today
ToDo - Make a todo from this

Create the following smart mailboxes:

INBOX - all unread mail
Answer - showing all blue marked messages.
Follow Up - showing all orange marked messages
Today - showing all yellow messages
ToDo - showing all green messages
Recently seen - for the mistakes or review
Recently send - for review

Create the following shortcuts: (http://support.apple.com/kb/PH13916)

alt-cmd-b = Blue (in dutch b for beantwoorden (answer)
alt-cmd-o = Orange (in dutch o for opvolgen (follow up)
alt-cmd-v = Yellow (in dutch v for vandaag (today)
alt-cmd-t = Green (t for todo)

When a mail comes in you need to decide right away what to do. If it takes less than 2 minutes to deal with it I will, not I'll make a todo or put it in answer.

2. Close your mailbox, it will distract you from your work, if they need you they'll call.

3. Review your todo list.

I was a long time user of Wunderlist, great app on all platforms. But I discovered that I love text files, you can open it everywhere, small. And also organizing notes in outliners, but then I had problems with the files, large and I couldn't open them everywhere. Just recently I discoverd Taskpaper and I love it. TaskPaper — Simple to-do list software for Mac & iPhone It brings it all together for me I just love it.

I sync a file on dropbox wich I can open everywhere with a texteditor.

You can automate some more stuff with Tasklist: http://www.hogbaysoftware.com/wiki/TaskPaper

I use this option:

Service Menu Items

Service menu items provide similar functionally to the quick entry window. They allow

you to add new tasks to your list without switching to TaskPaper. To use the service

menu:

1. Select text in any application that you want to make into a task.

2. Choose Application Name > Services > TaskPaper > New Entry and a new task

will be created from your selected text and inserted into your lists Inbox project.

4. It helps me to create a list for me what is important for that morning. It gives me more focus and less cherry picking.

5. Start to work, there are a million things to explore, but it doesn't getting your todo's done, just add them to your list. You will get to it.